How to Build a Marketing Dream Team (Even if you’re NOT a marketer!)
How would you describe your marketing team?
The fact is that digital marketing is no longer an optional extra for small businesses, but even the best business owners don’t have time to figure all this stuff out.
(RELATED: The Beginner’s Guide to Digital Marketing)
That’s why every business on Planet Earth needs professional marketers on their team.
This digital marketing “stuff” has become too complicated for one person to handle — particularly if they are also trying to run a business.
Make no mistake, DigitalMarketer is not only the name of our business — it’s a career. According to Yahoo! Finance, digital marketers have an earning potential of $209,755 with 12% of these pros earning more than 150,000 annually.
Even the entry-level salary is more than 73K. Not pocket change.
But don’t worry, when you finish this article you’ll know what roles you need to hire to build your own internal marketing team and (as a BONUS) they won’t cost you nearly as much.
Step 1 – Understand the Structure of the Modern Marketing Team
These are the three roles that must be present in every modern marketing team (even if you’re a team of one):
- Content Team – Responsible for building content (blog posts, podcasts, videos, etc.).
- Acquisition Team – Responsible for generating new leads and front-end sales.
- Monetization Team – Responsible for transforming leads and front-end sales into customers.
If your marketing team is non-existent, the first milestone is to hire a single individual responsible for each of these three core responsibilities.
As your company grows, so too will your org chart. At DigitalMarketer, we have 12 employees (and growing) on the marketing team:
Alright, let’s look at a breakdown of the titles in this org chart:
Editorial Director – responsible for directing the content and social media strategy from the top of the funnel (Awareness) to the bottom of the funnel (Conversion). (NOTE: Learn more about Content Marketing here.)
- Blog Editor – (may also be called the Managing Editor) responsible for the ideation, scheduling, and coordination of content on the blog.
- Video Editor – responsible for managing the video presence including all top-of-funnel video content.
- Social Media Manager – responsible for managing the brand’s social presence on appropriate social channels such as Facebook, Twitter, and LinkedIn.
- Community Manager – responsible for the management of private communities. (May not be applicable to your business.)
Director of Acquisition – responsible for directing lead generation and initial customer acquisition strategy and campaigns. (NOTE: Learn more about Acquisition, Activation, and Monetization here.)
- Traffic Manager – responsible for the execution of organic and paid traffic strategy and campaigns.
- Analytics Manager – responsible for tracking key marketing analytics and key performance indicators (KPI’s) for intercompany departments, then compiling and communicating this data to appropriate members and departments.
- Graphic Designer – responsible for the creation of advertising graphics for paid media, social media, and original images for the blog.
Director of Monetization – responsible for maximizing the revenue generated from all assets, including but not limited to customer lists and all web and media properties.
- Email Marketing Manager – responsible for executing email marketing strategy and campaigns.
- Optimization Manager – responsible for proactive and reactionary strategic testing to increase conversion rates.
In the beginning, you’ll have a single person in charge of editorial or acquisition or monetization. As your business evolves, you might find a need for more granular roles such as separate Traffic Managers for Facebook and Google traffic.
Step 2 – Write Job Descriptions and KPI’s For Each Role
Taking the time to write proper job descriptions and KPI’s makes everything easier.
Easier because the employee knows what is expected and the manager knows what to expect. It’s worth every bit of time and energy it takes to create them.
A proper job description has five parts:
- General Information (name, title, direct reports, etc.)
- Job Purpose
- Key Responsibilities & Accountabilities
- Key Performance Indicators (KPI’s)
- Personal Characteristics
Here’s the full job description and key performance indicators for our Data Analyst role:
Name: Mark Datapro
Title: Data Analyst
Reports to: Director of Acquisition
Direct Reports: N/A
Based at: DM HQ – Austin, TX
As a data analyst, you’re responsible for tracking both key marketing analytics as well as key performance indicators for intercompany departments, then compiling and communicating this data to appropriate members and departments.
You’re also responsible for identifying trends in data that may reflect an opportunity or possible weakness in the business. This includes, but is not limited to, metrics such as churn rate for continuity programs, the performance of media campaigns, and success of promotions.
You will have a constant pulse on the business and focus not only on gathering and presenting data but constantly checking the quality and efficacy of the data we’re collecting to help DigitalMarketer reach its goals.
Key Responsibilities & Accountabilities:
- Work with VP of Marketing and President to establish and evaluate the data that should be tracked to measure both long and short-term company goals.
- Interpret and analyze high-level company data (continuity churn rate, paid media performance, promotional performance, etc.)
- Provide ongoing reports and dashboards for each department of the company that reflects their KPIs/goals along with overall company goals.
- Develop and implement data collection systems and other strategies that optimize statistical efficiency and data quality.
- Identify, analyze, and interpret trends or patterns, and communicate those findings along with suggestions for improvements or changes to the appropriate department head.
- Consistent attention to finding trends in data that will reveal new opportunities or glaring weaknesses within the company.
Key Performance Indicators
Monitoring improvement of the following key metrics above the steady baseline:
- DigitalMarketer Lab churn rate
- DigitalMarketer Lab trial conversion rate
- Cost per acquisition from paid traffic campaigns by offer and traffic source
- Return on investment from paid traffic campaigns by offer and traffic source
- Total number of leads acquired from paid traffic campaigns by offer and traffic source
- Conversion rates for each step of acquisition funnels
- Conversion rate for each follow-up campaign in relation to acquisition funnels
- Average time to first response to support ticket
- Customer satisfaction rating from solved support tickets
- Unique blog page views
- Total CTA clicks from blog posts
- Total number of recommendations made to improve baseline KPIs
Personal Characteristics Required:
- High attention to detail
- Data Driven
These job descriptions are reviewed and signed by each employee and used to drive the employee’s day-to-day work and the evaluation of their performance on the part of the manager.
Step 3 – Promote High-Performers and Exit Poor Performers
Alright let’s look at a breakdown of the titles in this org chart:
Follow these three rules:
Rule 1 – 5-10% Over Market Salaries + Amazing Culture = Low Turnover
The last thing you want is to make a good hire and have that person immediately start looking for the next opportunity. One of the secrets to building a great marketing team is creating consistency. To do that, you need to decrease turnover.
Our rule of thumb is to pay more than the going rate for good people and create an amazing culture. At DigitalMarketer, we like to have fun. We send each other funny gifs on our internal messaging system, we go out and have dinner and drinks, and we don’t take ourselves too seriously.
Here’s an example of what I mean:
But creating an amazing culture for your business can mean any number of things. Is it a studious culture? A serious and professional culture? A laid back, anything goes culture? Whatever it is, consider that culture fit with each new hire.
As for determining the market rate for employees, that’s easy. We let sites like Glass Door, Salary and Payscale tell us.
For example, if we are going to hire a Content Marketing Manager in Austin, Texas we would use this information from Salary.com to determine the proper salary.
While this is a wide salary range, when broken into “quartiles” this information becomes very useful:
- Quartile 1– $72,563 to $80,688
- Quartile 2– $80,688 to $89,612
- Quartile 3– $89,612 to $101,782
- Quartile 4– $101,782 to $112,861
If this is a new hire with no experience in this role, we would hire with a salary offer at the low end of Quartile 1. This information is extremely useful as you give raises to your employees as well.
When your Content Marketing Manager approaches you with a raise to $100,000 per year, you can base that decision on questions like,
“Based on the contribution to the company and the level of training and experience of this Content Marketing Manager, do they deserve a raise that would place them at the high end of Quartile 3?”
Rule 2 – Promote Those That Pass Knowledge Down
Promote those who show an ability and willingness to document what they know and teach it to others.
The fact is, processes are more valuable than products.
More often than not, if you create a culture of documentation, your promotions will be internal. As a process is created and the company grows, an employee will replace themselves and ascend the ladder to a higher position.
TIP: Create an internal wiki using a WordPress theme like Flatbase or (better yet) use DigitalMarketer’s training products like The Machine, Funnel Blueprint, DigitalMarketer Lab and DigitalMarketer HQ as your knowledge base.
Rule 3 – Three Strikes and You’re Out!
Hiring employees means occasionally making the tough decision to fire employees. Not every hire will work out.
We use a simple system to coach and work with employees that aren’t performing to expectations.
- Strike 1 – Email Notification – Be clear about the expectation they are failing to meet. Ask them to reply and confirm receipt. The first strike is documented in this email.
- Strike 2 – Face to Face Meeting – If the behavior continues, schedule a formal meeting to work in-person with the employee. Document the outcome in a follow-up email.
- Strike 3 – Termination – If the behavior continues to persist, it’s better for both parties if the employee moves on.
Step 4 – Dedicate One Week+ to Onboarding
The entry-level salary for a trained digital marketing pro is north of 70K per year.
At DigitalMarketer, we hire for culture fit and something we call “give a damn.”
Then, we train them.
First, we train them on the core values and mission of the company. For new hires, this often takes place as the last phase of the hiring process.
Second, we train them on their job.
This is why we rolled out our mastery classes and certifications.
Our Content Team members are required to receive three certifications:
Acquisition Team members are required to receive two certifications:
Monetization Team members are required to receive two certifications:
And the leaders (Directors and VP’s) of all teams must receive one additional certification:
This is how you’ll build a rockstar marketing team that actually functions like a team. This is how you get a coordinated team all moving toward the same goal…
… growing your company!
(NOTE: Master the 8 critical core disciplines of digital marketing with the ultimate training library. Learn more about DigitalMarketerHQ here.)